Working Remotely? Here’s a Cybersecurity Checklist Before Logging In

The virtual office landscape is the new norm. Sure, millions have returned to in-person work since Covid, but the office dynamic has been changed forever. Work-from-home and hybrid work models have just as many millions of Americans toiling for businesses – probably your business, too – from their home offices in pajamas.

That brings a host of risks to your business. Your teams are using their personal phones, laptops and other tech devices. Sometimes you can only hope they’re using up-to-date cybersecurity software. We’ve said before and we’ll say again: each device THAT YOU DON’T OWN AND CONTROL is an endpoint open to exploitation by savvy cybercriminals.

So it’s on you, dear business leader, to educate your team and enforce cybersecurity policies for remote work to happen safely. Here’s an easy (yet comprehensive) cybersecurity checklist before logging in.

A 7-Step Cybersecurity Checklist for Working Remotely

According to Forbes, as of 2023, 12.7% of full-time employees work from home, while 28.2% work some sort of hybrid option.

It doesn’t matter if your team members are seasoned remote workers or still learning how to navigate working from home. It’s imperative that they’re trained in basic cybersecurity tactics – and continually reminded to keep their digital workspace safe.

Emphasize these 7 crucial checks to fortify cyber defenses and streamline work routines.

1. Secure Your Wi-Fi Network

Our cybersecurity checklist calls for employees to inspect Wi-Fi security, whether they’re at home or working from a coffee shop. Urge your employees to do this BEFORE diving into daily tasks.

Ensure the network is password-protected. Even when using home Wi-Fi, consider changing the default router password. Encrypting the network and using a strong password adds an extra layer of protection against potential cyber threats.

2. Activate a VPN for Enhanced Security

Now let’s take it a step further. Virtual Private Networks (VPNs) are digital bodyguards, providing a secure pathway for internet traffic. A reliable VPN service encrypts data transfers and shields sensitive proprietary data from prying eyes.

This is especially critical when utilizing public Wi-Fi networks. Public networks are never completely safe. You and your employees must take all possible precautions to operate security in environments that are beyond control.

3. Keep Software & Systems Updated

Regularly updating your operating system and software is akin to fortifying the walls of a digital fortress. Updates often include security patches, shielding your system from emerging threats in real time.

Urge your staff to enable automatic updates wherever possible and to keep work applications up to date. Regular data backups are just as important.

4. Use Strong Passwords

Password security is your first line of defense against unauthorized access. Your team must ensure their passwords are robust, incorporating a mix of uppercase and lowercase letters, numbers, and symbols. Remember, a secure password is a small investment for a significant security boost.

And here’s a critical component that so many people try to avoid because they feel it adds unnecessary steps to their busy lives. Enable multi-factor authentication (MFA) for an added layer of protection.

5. Exercise Caution in Online Meetings

Virtual meetings are the lifeline of remote collaboration, but these too can carry distinct risks. Video conferences should also be scheduled with strong passwords and encryption to keep unwanted visitors out.

Even simple oversights and a false sense of security around seemingly trustworthy individuals can cause data leaks. Oversharing a screen can inadvertently expose sensitive information. Before setting or joining a meeting, close any unnecessary windows, applications or documents to keep your organization’s proprietary data private.

An extra moment of caution can go a long way in safeguarding your digital workspace.

6. Stay Vigilant Against Phishing Attempts

Phishing attacks are a prevalent threat in the digital landscape. Vigilance is your armor against phishing scams, which infiltrate business systems under the guise of familiarity.

Encourage employees to be cautious with unsolicited emails containing suspicious links or attachments. A helpful step is to verify the legitimacy of unexpected messages with your organization’s IT department and refrain from clicking on anything that raises doubt.

7. Nurture a Productive & Secure Environment

Create a workspace that promotes both productivity and security. Ergonomics matter, but so does minimizing distractions that could lead to lapses in judgment. Distractions can cause team members to walk away, leaving sensitive documents and web pages open for viewing or manipulation.

Urge employees to take breaks to refresh their mind. Don’t fall victim to easily avoidable cyber threats that exploit lapses in concentration.

Secure Your Employees’ Remote Work Experience with Managed Cybersecurity Services by Acme Business

Working remotely offers unprecedented flexibility, but with that freedom comes the responsibility of securing the digital workspace. By incorporating this 7-step cybersecurity checklist into your business routine, you can fortify your defenses and ensure employees enjoy a productive, secure remote or hybrid work experience.

Remember, a proactive approach to cybersecurity is the key to a seamless virtual office life. Acme Business is here to enhance your cybersecurity posture. Our managed IT and cybersecurity services shield clients against evolving cyber threats, ensuring your digital workspace remains secure and efficient.

Give us a call at (716) 372-1325 or visit our website to research the best plan for your business. Follow us on LinkedIn, too!